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How to Check Your Asana Data Volume

Estimate organization scope from members, teams, projects, tasks, messages, and attachments.

Verified against official documentationLast checked October 16, 2026
This is a read-only preliminary check.

Do not export, upload, or send business records. Write down only the approximate storage figures you see.

What this platform may hold

Know what you are measuring.

  • Projects, tasks, and subtasks
  • Comments and messages
  • Attachments and custom fields
  • Goals, portfolios, and templates
Permissions required

Organization administrator or super admin

An administrator can review members and teams. A full organization export is a separate higher-privilege action.

Start in the source system

Go to app.asana.com and sign in.

Use the authorized role listed above, then keep this Steady Data guide open beside the portal and follow the visual steps below.

Open Asana Opens the source system in a new tab. Never share your password with Steady Data.
Official vendor instructions

Want the vendor's full documentation? Open any source below without losing this guide.

Each link opens in a new tab.
Check your data volume

Follow these steps.

Product screens can change. Follow the verified labels and use the linked vendor sources if your layout differs.

01

Open Admin console

Sign in with the authorized role and follow Profile menu → Admin console.

Profile menuAdmin console
Stay in the read-only summary. Do not download, delete, or open individual records.
Asana · original navigation mapStep 1
Open Admin consoleExample layout
Search settings and reports
Overview
Admin consoleChoose this
Users and access
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
02

Capture the headline volume

Record members, guests, pending invites, available seats, teams, projects, and tasks.

Admin consoleOverview
If no organization-wide project or task count is available, label the estimate and document the method.
Asana · original navigation mapStep 2
Capture the headline volumeExample layout
Record this figureStorage overviewYour used storage
UsedTotal limit
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
03

Review the breakdown

Review divisions, representative portfolios, attachments, messages, goals, templates, and external file links.

Admin consoleDetails
Aggregate totals are enough for the free valuation. Do not submit raw business records.
Asana · original navigation mapStep 3
Review the breakdownExample layout
Compare the largest sources
Email or recordsLargest
Files and attachmentsReview
Shared contentReview
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
04

Record scope and history

Write down organization boundary, verified counts, visibility limitations, oldest active dates, and date checked.

Your worksheetAsana
Visible project and task counts follow permissions unless an authorized super admin uses organization-level tools.
Asana · original navigation mapStep 4
Record scope and historyExample layout
EmailMailbox usage
FilesStorage used
SitesTotal usage
Write down each service separately
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
Used vs. limit

Record what is used—not just what is available.

Asana has no universal byte-size meter. Use membership, team and project counts, task volume, attachments, and history.

Historical coverage

Storage size does not equal record age.

Visible project and task counts follow permissions unless an authorized super admin uses organization-level tools.

Troubleshooting

Common reasons your screen may differ.

Counts are visibility-limited+

State that and use membership and team counts as the verified minimum.

Attachments live elsewhere+

Measure their source system separately and avoid double counting.

Later-stage process

Prepare or export data only after authorization.

Asana project or domain export

Project exports are available to project members; full organization export is an administrator workflow on qualifying plans.

Permissions and safeguardsObtain admin and data-owner approval and define organization, division, team, project, attachment, message, and deleted-item scope.
1. Profile menu2. Admin console3. Settings4. Domain export

Typical output: JSON for full organization exports; CSV or JSON for individual projects.

Official sources

Verify the latest vendor guidance.

These official pages were used to verify this guide. Vendor interfaces and permissions can change.