Find Out How Much Data Your Business Has.
These step-by-step guides show you where to check how much email, files, CRM records, and other information your business has stored. Choose the software you use below, follow the instructions, and note the amount of storage used. An estimate is fine—there is no need to upload your data or share your passwords.
Start with your largest business systems.
You only need approximate figures for a free preliminary valuation. Do not export or upload records.
Google Workspace
Check pooled storage across Gmail, Drive, Photos, individual users, and shared drives.
Open visual guideMicrosoft 365
Review Exchange mailbox, OneDrive, and SharePoint storage from the Microsoft 365 admin center.
Open visual guideSalesforce
Find current Data Storage and File Storage usage, limits, and the components using each allocation.
Open visual guideGmail
Check business mailbox storage and retained email scope without opening or exporting message content.
Open visual guideOutlook
Check mailbox size, quota, folder distribution, and archive scope without reading messages or creating a PST.
Open visual guideSlack
Measure workspace message, file, member, and activity volume from Slack analytics before any export.
Open visual guideMicrosoft Teams
Use Microsoft 365 reports to measure Teams users, messages, meetings, and calls without opening chat content.
Open visual guideHubSpot
Review CRM record usage by object and account limits without exporting contacts, deals, or ticket contents.
Open visual guideZoho CRM
Check data storage, file storage, available capacity, and module distribution in Zoho CRM.
Open visual guidePipedrive
Estimate CRM volume from complete list-view counts before exporting any records.
Open visual guideGoogle Drive
Measure Drive storage used and major storage categories without opening or downloading business files.
Open visual guideOneDrive
Check OneDrive storage, file counts, active files, and account concentration from Microsoft usage views.
Open visual guideSharePoint
Measure SharePoint storage used, available capacity, site count, and site concentration from Microsoft 365 reports.
Open visual guideDropbox
Use Dropbox team storage details to capture used space, limits, folder concentration, and member usage.
Open visual guideBox
Review organization storage, limits, and concentration through Box Admin Console without opening files.
Open visual guideZendesk
Check ticket, file, user, custom-object, and external-content storage from Zendesk's dashboard.
Open visual guideFreshdesk
Measure ticket volume, history, contacts, companies, and helpdesk activity before exporting records.
Open visual guideIntercom
Capture conversation, ticket, contact, and activity volume from Intercom reports without reading conversations.
Open visual guideHelp Scout
Measure conversation volume, customers helped, replies, channels, and reportable history.
Open visual guideShopify
Estimate store-data volume from orders, products, customers, inventory, files, and historical coverage.
Open visual guideQuickBooks Online
Measure accounting scope from transaction history, lists, users, and attachments without exporting financial records.
Open visual guideAsana
Estimate organization scope from members, teams, projects, tasks, messages, and attachments.
Open visual guidemonday.com
Check account storage, file types, boards, users, automations, and integration activity.
Open visual guideClickUp
Estimate Workspace volume from spaces, folders, lists, tasks, Docs, Whiteboards, attachments, dashboards, and forms.
Open visual guideNotion
Measure Workspace content, members, teamspaces, pages, databases, engagement, and history without exporting private pages.
Open visual guideChoose “Not sure” during the free valuation. We can identify the closest verified path without asking you to upload business records.