This is a read-only preliminary check.Do not export, upload, or send business records. Write down only the approximate storage figures you see.
What this platform may hold
Know what you are measuring.
- Chats and channel posts
- Meeting artifacts
- Call records
- SharePoint and OneDrive-linked files
Permissions requiredMicrosoft 365 reports reader or administrator
A role with Microsoft 365 usage-report access can see organization totals without content access.
Start in the source systemGo to admin.microsoft.com and sign in.
Use the authorized role listed above, then keep this Steady Data guide open beside the portal and follow the visual steps below.
Open Microsoft 365 admin center Opens the source system in a new tab. Never share your password with Steady Data. Official vendor instructionsWant the vendor's full documentation? Open any source below without losing this guide.
Each link opens in a new tab. Check your data volumeFollow these steps.
Product screens can change. Follow the verified labels and use the linked vendor sources if your layout differs.
01Open Teams user activity
Sign in with the authorized role and follow Microsoft 365 admin → Reports → Usage → Microsoft Teams.
Microsoft 365 adminReportsUsageMicrosoft Teams Stay in the read-only summary. Do not download, delete, or open individual records. Microsoft Teams · original navigation mapStep 1
Open Teams user activityExample layout
Search settings and reports
02Capture the headline volume
Record active users, channel messages, chat messages, meetings, and calls for the selected window.
Teams user activityOverview Activity counts are not the byte size of Teams-linked files. Microsoft Teams · original navigation mapStep 2
Capture the headline volumeExample layout
Record this figureStorage overviewYour used storage
UsedTotal limit
03Review the breakdown
Review activity by user or team while keeping files assigned to SharePoint and OneDrive.
Teams user activityDetails Aggregate totals are enough for the free valuation. Do not submit raw business records. Microsoft Teams · original navigation mapStep 3
Review the breakdownExample layout
Compare the largest sourcesEmail or recordsLargest
Files and attachmentsReview
Shared contentReview
04Record scope and history
Write down the reporting window, refresh date, aggregate activity totals, and linked-file boundary.
Your worksheetMicrosoft Teams The report uses defined 7-, 30-, 90-, or 180-day windows. Keep the selected window with every metric. Microsoft Teams · original navigation mapStep 4
Record scope and historyExample layout
EmailMailbox usage
FilesStorage used
SitesTotal usage
Write down each service separatelyUsed vs. limitRecord what is used—not just what is available.
Teams has no self-contained storage meter because files reside in SharePoint and OneDrive. Measure activity here and file storage in those guides.
Historical coverageStorage size does not equal record age.
The report uses defined 7-, 30-, 90-, or 180-day windows. Keep the selected window with every metric.
TroubleshootingCommon reasons your screen may differ.
User names are hidden+
Aggregate totals remain sufficient; identifying fields are unnecessary.
Files are the primary dataset+
Complete the SharePoint and OneDrive guides and avoid double counting.
Prepare or export data only after authorization.
Teams data preparation
Later preparation combines Teams reports with approved Purview, SharePoint, and OneDrive methods.
Permissions and safeguardsObtain Microsoft 365 administrator and legal approval and define chat, channel, meeting, and file sources.
1. Microsoft 365 admin2. Reports3. Usage4. Microsoft Teams5. Export
Typical output: CSV for usage reports; content formats vary by the approved Microsoft 365 workflow.
Official sourcesVerify the latest vendor guidance.
These official pages were used to verify this guide. Vendor interfaces and permissions can change.