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How to Check Your monday.com Data Volume

Check account storage, file types, boards, users, automations, and integration activity.

Verified against official documentationLast checked October 16, 2026
This is a read-only preliminary check.

Do not export, upload, or send business records. Write down only the approximate storage figures you see.

What this platform may hold

Know what you are measuring.

  • Boards, items, and updates
  • Files and workdocs
  • Dashboards and forms
  • Automations and integrations
Permissions required

Account administrator

The Storage tab is available to account admins on supported plans; other usage tabs vary by plan.

Start in the source system

Go to auth.monday.com and sign in.

Use the authorized role listed above, then keep this Steady Data guide open beside the portal and follow the visual steps below.

Open monday.com Opens the source system in a new tab. Never share your password with Steady Data.
Official vendor instructions

Want the vendor's full documentation? Open any source below without losing this guide.

Each link opens in a new tab.
Check your data volume

Follow these steps.

Product screens can change. Follow the verified labels and use the linked vendor sources if your layout differs.

01

Open Usage stats

Sign in with the authorized role and follow Profile picture → Administration → Usage stats.

Profile pictureAdministrationUsage stats
Stay in the read-only summary. Do not download, delete, or open individual records.
monday.com · original navigation mapStep 1
Open Usage statsExample layout
Search settings and reports
Overview
Usage statsChoose this
Users and access
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
02

Capture the headline volume

Record storage used or left, account allowance, users, boards, items, and file-type distribution.

Usage statsOverview
Keep file storage separate from item, automation, integration, and API limits.
monday.com · original navigation mapStep 2
Capture the headline volumeExample layout
Record this figureStorage overviewYour used storage
UsedTotal limit
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
03

Review the breakdown

Review automations, integrations, workspaces, workdocs, private and shareable boards, and archived boards.

Usage statsDetails
Aggregate totals are enough for the free valuation. Do not submit raw business records.
monday.com · original navigation mapStep 3
Review the breakdownExample layout
Compare the largest sources
Email or recordsLargest
Files and attachmentsReview
Shared contentReview
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
04

Record scope and history

Write down storage, plan limits, operational counts, archive scope, oldest relevant date, and date checked.

Your worksheetmonday.com
Storage is current state. Automation and integration statistics use recent windows; board history follows retained content.
monday.com · original navigation mapStep 4
Record scope and historyExample layout
EmailMailbox usage
FilesStorage used
SitesTotal usage
Write down each service separately
Original Steady Data illustration—not a product screenshot. Labels and navigation are based on the official vendor documentation linked below.
Used vs. limit

Record what is used—not just what is available.

The Storage tab shows remaining space and file types. Record board and item scope separately because storage alone misses complexity.

Historical coverage

Storage size does not equal record age.

Storage is current state. Automation and integration statistics use recent windows; board history follows retained content.

Troubleshooting

Common reasons your screen may differ.

Storage tab is missing+

Confirm the account-admin role and plan availability.

Many workspaces exist+

Make sure counts cover the whole account.

Later-stage process

Prepare or export data only after authorization.

monday.com account export

An admin can request an account export; individual boards can be exported separately and some content has limitations.

Permissions and safeguardsObtain account-admin approval and define boards, workspaces, files, updates, workdocs, dashboards, and archives.
1. Profile picture2. Administration3. General4. Account5. Export account data

Typical output: ZIP containing supported board data and files; board-level exports are Excel.

Official sources

Verify the latest vendor guidance.

These official pages were used to verify this guide. Vendor interfaces and permissions can change.